This Weekly Recap Template is designed specifically for contractors, foremen, and construction managers to quickly document project progress, upcoming tasks, and any critical issues. It solves the pain of trying to type detailed reports on a job site and ensures all key information from the week is captured efficiently for stakeholder communication and record-keeping.
Project Overview
e.g., Grandview Office Tower
Enter the official name of the construction project.e.g., October 23 - October 29, 2023
Specify the exact start and end dates for the week being reported.e.g., Mostly clear, low 60s. One day of heavy rain.
Briefly describe the general weather and site conditions that impacted work.Weekly Progress & Achievements
e.g., Completed 3rd floor slab pour, installed all exterior windows on west facade.
List major milestones reached and significant work completed.e.g., Foundation (100%), Framing (65%), MEP Rough-in (30%)
Provide percentage completion for key work packages or phases.e.g., Average 45 workers: 20 laborers, 15 carpenters, 10 electricians.
Summarize the average daily manpower and key trades present.Issues & Delays
e.g., Supply chain delay for HVAC units, unexpected bedrock encountered in trenching.
Document any new problems, obstacles, or challenges encountered.e.g., HVAC delay pushing back interior finishing by 2 weeks. Bedrock requires additional jackhammering, 3-day schedule impact.
Explain how each identified issue affects schedule, budget, or quality.e.g., Expedited shipping for HVAC, seeking alternative supplier. Mobilized additional rock breaking equipment.
Describe the steps taken or planned to mitigate the issues.e.g., RFI #123 (HVAC spec clarification) still open. CO #005 (bedrock removal) submitted for approval.
Update on the status of relevant RFIs and Change Orders.Look Ahead (Next Week)
e.g., Start drywall installation on 2nd floor, continue roofing membrane installation, final electrical inspections for Phase 1.
Outline the main tasks and activities scheduled for the upcoming week.e.g., Drywall sheets, roof adhesive, boom lift for exterior work.
List critical materials or equipment needed to support next week's activities.e.g., Finalize plumbing fixture selections with client, coordinate crane schedule with steel erectors.
Note any specific coordination required with other trades or stakeholders.Safety & Quality
e.g., Minor laceration (first aid only), observed workers not wearing hard hats in designated area.
Report any safety incidents, near misses, or observations.e.g., Weekly toolbox talk on fall protection, pre-task briefing for trenching operations.
List safety meetings held and their topics.e.g., Concrete slump tests performed (all passed). Framing dimensions checked, minor adjustments made.
Summarize quality assurance/control activities and findings.How to Use This Template
- Open the 'Weekly Recap' template in CraftNote on your mobile device or tablet.
- Navigate through each section, using voice-to-text to quickly fill in details about project progress, issues, and upcoming tasks.
- Utilize the photo and video capture features to add visual evidence of completed work, site conditions, or identified issues directly to the relevant fields.
- Leverage the 'Share' function to instantly distribute the completed recap to project managers, clients, or other key stakeholders.
- Archive the finalized recap within CraftNote for easy access to historical project data and compliance records.
Customization Tips
- Add specific fields for client-specific reporting requirements, like 'Client Feedback' or 'Permit Status Updates'.
- Integrate sections for specific trade coordination, such as 'Electrical Subcontractor Update' or 'Plumbing Inspections Due'.
- Adapt the 'Issues & Delays' section to include a priority level (e.g., High, Medium, Low) for critical items needing immediate attention.