This Action Items Template helps podcasters efficiently manage their production workflow, ensuring no task is missed from episode planning to content repurposing. It centralizes responsibilities, deadlines, and status updates, saving countless hours and reducing stress for hosts, producers, and editors. Use it to transform your chaotic post-production into a streamlined, organized process.
Episode Details
Episode 123: The Art of Podcast Storytelling
Enter the full title of the podcast episode.YYYY-MM-DD (e.g., 2023-10-26)
Specify the date the episode was recorded.YYYY-MM-DD (e.g., 2023-11-09)
Indicate the planned publication date for the episode.Dr. Sarah Johnson, Alex Lee
List all guests featured in this episode.Pre-Production Tasks
Research on AI in podcasting, interview questions for Dr. Johnson
Describe the research needed for the episode's topic or guest.Confirm Dr. Johnson's availability, send calendar invite
Outline steps for inviting and scheduling guests.Draft 10 core questions, 5 follow-up questions
Note the status and details of drafting interview questions.Microphone levels, internet connection, backup recorder
List necessary equipment checks before recording.Post-Production Tasks
Remove filler words, background noise reduction, add intro/outro music
Detail the specific audio editing requirements for the episode.Generate full transcript via CraftNote, proofread for accuracy
Note the status of generating and reviewing the episode transcript.Draft 300-word summary, 5 key takeaways, relevant links
Describe the content and length requirements for the show notes.Design episode-specific thumbnail, resize for social media
Outline tasks related to creating visual assets for the episode.Content Repurposing & Promotion
Draft 3 Twitter posts, 1 Instagram carousel, 1 LinkedIn update
List the number and type of social media posts required.Create 30-sec audiogram of key quote, export as MP4
Specify the creation of audiograms or short video clips.Outline blog post from transcript, 750 words, SEO keywords
Detail the transformation of episode content into a blog post or article.Write newsletter summary, links to episode & show notes
Indicate the creation of content for the podcast's email newsletter.Assigned To & Deadlines
Host (John Doe), Editor (Jane Smith), Producer (Alice Brown)
Assign the individual responsible for completing the task.YYYY-MM-DD (e.g., 2023-11-05)
Set a specific completion date for each action item.To Do, In Progress, Awaiting Review, Completed
Update the current progress of the action item.Waiting on guest approval for quote. Need to re-record intro.
Add any relevant comments or updates regarding the task.How to Use This Template
- Start by creating a new note in CraftNote for each new podcast episode.
- Copy and paste the entire Action Items Template into your new episode note.
- Fill in the 'Episode Details' section first to establish the core information for the episode.
- Assign tasks to team members and set clear deadlines in the 'Assigned To & Deadlines' section for each action item.
- Regularly update the 'Status' field for each task as work progresses, ensuring everyone is aware of the current workflow.
Customization Tips
- Add a 'Reviewer' field to post-production tasks if you have multiple layers of approval for content like transcripts or show notes.
- Create a 'Marketing Channels' section to list specific platforms (e.g., TikTok, YouTube Shorts) and content types for each, tailoring repurposing efforts.
- Integrate specific software or tool names into task descriptions, for example, 'Edit audio in Audacity' or 'Generate audiogram with Headliner'.